MGen Website Privacy Policy

This Privacy Policy covers your personal information when transacting or doing business with MERALCO PowerGen Corporation (individually and collectively known as “MGen”, “we”, “us” or “our”).

MGEN cares for your personal information and takes your privacy seriously. We are committed to ensuring that your personal information is protected from collection to disposal.

This Privacy Policy is effective 14 August 2017.

WHAT WE COLLECT

A. From prospective, active and separated employees

  1. Information you submit when you apply at MGEN for work, including what is contained in your resume, curriculum vitae, application form and all other forms related to your job application (e.g., work references);
  1. Information we collect during the processing of your application, such as test results, employment offer, results of character investigation, and pre-employment medical assessment;
  1. Information we collect and maintain about you during your employment, such as your payroll information, including but not limited to government mandated and third party remittances like SSS, Philhealth, and Pag-ibig contributions, taxes, bank account information; wages; entitlements and benefits ; health and welfare benefits; medical and dental care records; beneficiary and emergency contact information; training and certifications, performance evaluation; sanctions; employment changes / work history;
  1. Information we retain about you even after your separation from service, such as your payroll information, including but not limited to government mandated and third party remittances like SSS, Philhealth, and Pag-ibig contributions, taxes, bank account information; wages; entitlements and benefits ; health and welfare benefits; medical and dental care records; beneficiary and emergency contact information; training and certifications, performance evaluation; sanctions; employment changes / work history;
  1. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.

B. From Vendors, Suppliers or Contractors

  1. Information you submit to MGEN in your application for accreditation, quotes and proposals, use of supply chain application system, document review and approval, and/or processing of payments, such as, your name, tax identification number, address, contact details, educational attainment, work experience and banking information;
  2. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.

C. From Shareholders

  1. The information you submit to us when you become a shareholder of or in the course of being a shareholder of MGEN like your name, address, contact details, marital status, government issued identification, and if applicable, details of your authorized representative and heir/s for the purpose of facilitating financial transactions and complying with government-mandated processes;
  2. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.

D. From Guests / Visitors

  1. The information you provide when you enter our premises such as your name, address, vehicle type and plate number or conduction sticker number;
  2. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.

WHAT WE DO WITH THE INFORMATION WE GATHER


MGEN stores, processes, and analyzes the information that you provide to us for purposes, including, but not limited to:

A. For our prospective, active and separated employees

  1. evaluating your eligibility for initial employment, including the verification of your qualifications and character references (background checking)
  1. administering your pay, statutory deductions, entitlements, and benefits
  1. complying with applicable statutory and regulatory requirements and submissions
  1. conducting performance reviews and rewards
  1. establishing appropriate training and/or developmental interventions
  1. administering disciplinary action and sanction
  1. collecting and maintaining contact information
  1. maintaining your employment records
  1. processing employee work-related claims (e.g. worker compensation, insurance claims, etc.)
  1. developing health and wellness programs

B. For our Vendors, Suppliers or Contractors

  1. verifying and confirming your identity as a vendor as part of your accreditation
  1. conducting business with you
  1. establishing and managing business relationships with you
  1. facilitating the payment of your invoices for any goods or services you have delivered/rendered
  1. complying with statutory, legal and regulatory requirements
  1. updating or maintaining your vendor account information
  1. establishing details of your authorized contact persons for the goods and/or services you supply
  1. responding to your questions, comments, and feedback or informing you about our requirements, programs, or advisories by letter, e-mail, telephone or other media for internal administrative purposes, such as auditing, data analysis, database records management
  2. reviewing and approving documents processed within the scope of our engagement

C. For our Shareholders

  1. maintaining our shareholder register
  1. managing your account and our relationship with you
  1. handling dividend or any other payments
  1. facilitating communications with you, including responding to your queries and requests, sending notices of general meetings, annual reports and shareholder circulars to you, registering shareholders at general meetings and shareholders’ events including without limitation to, verification of your identity and/or your proxy
  1. for legal and investor relations purposes

D. For our visitors / guests

  1. establishing your identity
  1. recording the purpose of your visit
  1. monitoring visitor’s activities inside the company premises, including ingress and egress of equipment, vehicle, etc.

DATA DISCLOSURE AND SHARING

Access to your personal information is restricted to MGEN employees and contractors on a need-to-know basis to carry out their responsibilities with regard to the conduct of our business. We require our contractors, through a Non-Disclosure Agreement (NDA), to secure and keep your information confidential and we do not allow them to disclose your information to others, or to use it for their own purposes.


Your information may also be disclosed to government entities pursuant to and in compliance with applicable laws and regulations, subpoena or court order.

INFORMATION SECURITY


We are committed to ensure that your information is secure. MGEN shall undertake and implement reasonable organizational, physical, and technical security measures in collecting, receiving, transmitting, storing, and disposing your personal information.

For your added security, we recommend that you install anti-virus software on any such device before accessing the internet.

You are responsible for the security of your information once it reaches you or your representative in any medium, including but not limited to written correspondences, emails, system applications, and on-line accounts. You should take appropriate measures to ensure that any medium or device you use to transmit information to and from us is secure and not accessible to anyone without permission.

AUTOMATIC COLLECTION OF INFORMATION AND HOW WE USE COOKIES


By using our website and /or using services through it, you agree to the use of cookies, either via the MGEN website, email or SMS communications. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser setting to decline cookies if you prefer. However, this may prevent you from taking full advantage of our website.


A cookie is a small file, which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.


We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website to enhance your browsing experience. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.


We receive and store certain types of information (such as the amount of time you spend on the site and the number of views you made on each page, the IP address of your device, and the browser and operating system that you are using) when you interact with our website, mobile website, emails and online advertising to monitor proper functionality, determine areas for continuous improvement and to support website requirements. This information is gathered automatically, temporarily stored in log files and removed from the system at a certain point.

LINKS TO OTHER WEBSITES


Our website contains links, which may lead you to other websites beyond our control and not covered by this Privacy Policy. If you access other sites using the links provided, the operators of those sites may collect information from you, which may be used by them in accordance with their own privacy policy. We are not responsible for the protection and privacy of any personal information that third parties may collect, store and use through their website. Therefore, you should exercise caution and carefully study the privacy policy of each website you visit.

LOGS COLLECTION


Your personal information may be collected by our logging processes in case of logical and physical access to our systems and/or premises. When necessary, personal information may be retrieved for security purposes.

PERSONAL DATA RETENTION AND DISPOSAL


We keep your personal data only for as long as necessary:

  1. for the fulfillment of the declared, specified, and legitimate purposes provided above, or when the processing relevant to the purpose has been completed or terminated;
  2. for the establishment, exercise or defense of legal claims; or
  3. for other business purposes, that are consistent with standards established or approved by regulatory agencies governing MGEN.

Thereafter, your personal data shall be disposed or discarded in a secure manner that would prevent further processing, unauthorized access, or disclosure to any other party or the public.

CONTROLLING YOUR PERSONAL INFORMATION


You may request for a copy of your personal information in our possession, or have it corrected if you believe that it is inaccurate or incomplete.

If you wish to request for a copy of your personal data, or have it corrected or deleted, please reach out to us through our contact information found below. We will promptly respond to your request.

Chief Data Privacy Officer

Tel. No.: 422-1900

e-mail: dataprivacy@meralcopowergen.com

Office: 8F Rockwell Business Center Tower 1, Ortigas Avenue, Brgy. Ugong, Pasig City, 1600

FEEDBACK ON OUR PRIVACY POLICY


For questions or feedback about our Privacy Policy, please contact us through this email: dataprivacy@meralcopowergen.com

CHANGES TO POLICY


MGEN reserves the right to revise or modify this Privacy Policy, as necessary.